Purchasing and accounting - one happy family? Yes, sure!
Automatically assign Purchase Orders
You know the drill! The accounting department is expecting purchase orders that are correctly allocated. However, the purchasing department does not have the time or all the necessary information, so they sometimes use just any account assignment. This requires rework by the accounting department. A nuisance for both groups. An irritation that ends up costing time and money. Artificial intelligence (AI) can change that.
What is the situation?
When ordering consumables, it is necessary to determine the correct account assignment: G/L account, cost center, sales order, WBS element, ... and, if necessary, the material group.
What is the process in practice?
In the SAP standard process, the requisitioner or buyer must assign the G/L account and the cost elements to the purchase requisition or purchase order. So far, so good, right? Not really. The requisitioner or the buyer often does not know the correct values to use. They must precisely check the situation at hand and determine the account assignment accordingly. Manually. And for each individual case. This takes time and is often not done correctly. Then the accounting department must revise the data. Frustration for both groups.
How can purchasing and accounting pull together and save money at the same time?
By means of an account assignment suggestion using artificial intelligence (AI): Here, previous orders and the corresponding invoices can be used to determine the correct account assignment.
With the help of avvaneo Expedite, integrated directly into the SAP system, this process becomes child's play: the AI tool creates several suggestions, sorted according to the highest confidence. The buyer or requester can quickly select the right account assignment. Alternatively, the entire process can be automated.
Conclusion: Correctly assigned orders lighten the load on the accounting department; invoices can be posted automatically – a win-win for both teams and a significant cost saving for your company as well.
What are the advantages?
- Purchase orders are created faster and more accurately
- Goods receipt and invoice postings can be automated
- Cost analysis becomes more accurate and easier
- New team members will immediately benefit from the knowledge accumulated in the system.